At Prime Conveyance, your new beginning is our priority. With over 20 years of experience, we offer complete moving services in Thessaloniki, combining safety, consistency and the most competitive prices in the market.
Η office move in a medium-sized company is not «just a transfer». It's a project with people, equipment, IT, suppliers and - in Greece - some standard register updates. A proper office move schedule reduces downtime, the risk of damage and «last minute» costs.
Quick reply (in 30″)
- Here's one removal officer (project owner) and a small team (IT/HR/management).
- Lock moving date and «window» downtime (e.g. weekend or evening).
- Visit inventory (furniture/files/IT) and define what Transferred vs. what removed.
- Get an early estimate from a professional transport company, especially if you need lifting or assembly.
What an office move schedule includes
A practical plan for medium-sized businesses combines 4 «lines of work» running in parallel:
- Function: who works where, what stays active, how customers are served on the day of the transfer.
- IT/telecommunications: network, internet, telephony, equipment, backup, server/PC transfer.
- Space & Infrastructure: layout, workstations, warehouses, truck access, elevators/ramps.
- Administrative: data updates (where required), suppliers, shipping addresses, invoicing.
12-week schedule (ideal for medium-sized businesses)
The following plan is a «safe» basis for most office moves of 10-80 people. If you have renovations, new equipment or a city change, start earlier.
12-8 weeks before
- Appointment of the person responsible and team (IT/HR/management/operation).
- Inventory of equipment (desks, chairs, files, storage, sensitive).
- Decision on downtime (weekend, evening, partial transfer per floor/section).
- Visit/assessment from a transport company and initial offer.
Useful: If access is expected to be difficult, check early to see if it is needed lifting ή furniture assembly/disassembly to reduce damage and time.
8-4 weeks ago
- IT shot: equipment mapping by location, labels, disconnect/connect schedule, internet test in the new site.
- Archives & documents: digitisation where possible, access policy and secure transfer (especially for sensitive data).
- Communication to staff: date, minutes (parking/access), instructions for personal belongings.
- Removal of junk: sorting out warehouse/equipment so as not to «carry over problems».
If IT is critical (call centre, servers, e-shop), check out our expert guides: transfer of office equipment and how to minimize downtime.
4-2 weeks ago
- Final transfer flow: loading/unloading sequence, who supervises in old/new site, hours and access.
- Packaging materials: boxes, foils, blankets, labels, zip bags for screws/fittings.
- Administrative updates (where required): confirm with your accountant what is needed for the new address (e.g. update in myAADE/DOU and - for companies - actions at the General Register of Companies, as the case may be).
Greece: what to keep an eye on (coming soon)
- Changes of domicile/establishment are declared digitally in the myAADE (Registry & Contact).
- If the change of seat requires registration/actions in the GEMI, make sure there is the right coordination (accountant/legal).
- For use lifting or parking space reservation, check if a permit/licence is required from the relevant municipality.
Last week
- Labeling by location: each box says department + new office/room + priority.
- Packing «non-critical» first (archives, warehouse, spare equipment).
- Final backup and plan B (e.g. 4G/5G fallback internet, extra multiplexes, patch cables).
- Confirm access (keys, elevator, building hours, truck location).
Moving day
- 2 checkpoints: one in charge of the old office and one in charge of the new office.
- IT first: network equipment/servers/telephony are transferred and set up with priority.
- Damage control and confirmation of receipt/deposit by department.
1-5 days after
- Smoke test function: internet/phones/printers/invoicing systems.
- Customer & supplier information (email signature, site, billing, shipping address).
- Review: what went well, what to improve in the next move.
How Prime Transport helps with office moves
In a professional transport, the difference is in the coordination: proper protection, correct loading flow, time consistency and solutions for difficult access.
- Removals for businesses and business premises, with clear planning.
- Lifting machinery for floors and narrow entrances.
- Furniture assembly for safer transport and quicker set-up.
- Emptying of premises to reduce the volume before moving.
- Microtransports for staged transport or individual equipment.
Frequently asked questions
How early do I need to start my office move schedule?;
For medium-sized companies, an 8-12 week plan usually covers the organisational and technical cycle. If there's a renovation, city change or multiple workstations, start earlier.
What is the most critical point to reduce downtime?;
IT prioritization: equipment inventory, proper tagging, final backup and clear «set up first» order (internet/telephony/servers). This gets operations back up quickly after office move.
Need a forklift in an office move?;
Not always, but it helps a lot when there are high floors, narrow stairs/elevators or heavy furniture. Usually reduces time and risk of damage during transport.
How do I organise packaging and labels to get the new office up and running quickly?;
Use department + new point tag (e.g. «Sales / Office 12») and define «critical» boxes (IT, key documents) to be opened first. Keep small components (screws/keys) in pouches on the corresponding furniture.
Prime Transport undertakes office relocation in Thessaloniki;
Yes. We undertake organized office moves with estimating, planning, equipment protection, and where necessary lifting or assembly, so that the transition is done safely and consistently on time.
