{"id":1714,"date":"2026-05-20T00:12:36","date_gmt":"2026-05-19T21:12:36","guid":{"rendered":"https:\/\/prime-metaforiki.gr\/?p=1714"},"modified":"2026-06-05T17:51:43","modified_gmt":"2026-06-05T14:51:43","slug":"xronodiagram-metacomisis-grafeiou","status":"publish","type":"post","link":"https:\/\/prime-metaforiki.gr\/en\/xronodiagramma-metakomisis-grafeiou\/","title":{"rendered":"Office move timeline: a 12-week guide for medium-sized businesses"},"content":{"rendered":"<p>\u0397 <strong>office move<\/strong> in a medium-sized company is not \u00abjust a transfer\u00bb. It's a project with people, equipment, IT, suppliers and - in Greece - some standard register updates. A proper <strong>office move schedule<\/strong> reduces downtime, the risk of damage and \u00ablast minute\u00bb costs.<\/p>\n<div style=\"background:#F5F7FA;border:1px solid #E5E7EB;padding:16px;border-radius:12px;border-left:4px solid #FFC300;margin:18px 0;\">\n<p style=\"margin:0 0 10px 0;\"><strong>Quick reply (in 30\u2033)<\/strong><\/p>\n<ul style=\"margin:0; padding-left:18px;\">\n<li>Here's one <strong>removal officer<\/strong> (project owner) and a small team (IT\/HR\/management).<\/li>\n<li>Lock <strong>moving date<\/strong> and \u00abwindow\u00bb downtime (e.g. weekend or evening).<\/li>\n<li>Visit <strong>inventory<\/strong> (furniture\/files\/IT) and define what <strong>Transferred<\/strong> vs. what <strong>removed<\/strong>.<\/li>\n<li>Get an early estimate from a professional transport company, especially if you need <strong>lifting<\/strong> or assembly.<\/li>\n<\/ul>\n<\/div>\n<h2>What an office move schedule includes<\/h2>\n<p>A practical plan for medium-sized businesses combines 4 \u00ablines of work\u00bb running in parallel:<\/p>\n<ul>\n<li><strong>Function:<\/strong> who works where, what stays active, how customers are served on the day of the transfer.<\/li>\n<li><strong>IT\/telecommunications:<\/strong> network, internet, telephony, equipment, backup, server\/PC transfer.<\/li>\n<li><strong>Space &amp; Infrastructure:<\/strong> layout, workstations, warehouses, truck access, elevators\/ramps.<\/li>\n<li><strong>Administrative:<\/strong> data updates (where required), suppliers, shipping addresses, invoicing.<\/li>\n<\/ul>\n<h2>12-week schedule (ideal for medium-sized businesses)<\/h2>\n<p>The following plan is a \u00absafe\u00bb basis for most office moves of 10-80 people. If you have renovations, new equipment or a city change, start earlier.<\/p>\n<h3>12-8 weeks before<\/h3>\n<ul>\n<li><strong>Appointment of the person responsible<\/strong> and team (IT\/HR\/management\/operation).<\/li>\n<li><strong>Inventory of equipment<\/strong> (desks, chairs, files, storage, sensitive).<\/li>\n<li><strong>Decision on downtime<\/strong> (weekend, evening, partial transfer per floor\/section).<\/li>\n<li><strong>Visit\/assessment<\/strong> from a transport company and initial offer.<\/li>\n<\/ul>\n<div style=\"background:#F5F7FA;border:1px solid #E5E7EB;padding:14px;border-radius:12px;margin:18px 0;\">\n<p style=\"margin:0;\"><strong>Useful:<\/strong> If access is expected to be difficult, check early to see if it is needed <a href=\"https:\/\/prime-metaforiki.gr\/en\/anypsotica-michanimata\/\">lifting<\/a> \u03ae <a href=\"https:\/\/prime-metaforiki.gr\/en\/synarmologisi-epiplon\/\">furniture assembly\/disassembly<\/a> to reduce damage and time.<\/p>\n<\/div>\n<h3>8-4 weeks ago<\/h3>\n<ul>\n<li><strong>IT shot:<\/strong> equipment mapping by location, labels, disconnect\/connect schedule, internet test in the new site.<\/li>\n<li><strong>Archives &amp; documents:<\/strong> digitisation where possible, access policy and secure transfer (especially for sensitive data).<\/li>\n<li><strong>Communication to staff:<\/strong> date, minutes (parking\/access), instructions for personal belongings.<\/li>\n<li><strong>Removal of junk:<\/strong> sorting out warehouse\/equipment so as not to \u00abcarry over problems\u00bb.<\/li>\n<\/ul>\n<p>If IT is critical (call centre, servers, e-shop), check out our expert guides: <a href=\"https:\/\/prime-metaforiki.gr\/en\/metafora-exoplismou-grafeiou-asfalis-odigos-it-metakomisis\/\">transfer of office equipment<\/a> and <a href=\"https:\/\/prime-metaforiki.gr\/en\/elachistopoiisi-diakopis-leitourgias-metakomisi-grafeiou\/\">how to minimize downtime<\/a>.<\/p>\n<h3>4-2 weeks ago<\/h3>\n<ul>\n<li><strong>Final transfer flow:<\/strong> loading\/unloading sequence, who supervises in old\/new site, hours and access.<\/li>\n<li><strong>Packaging materials:<\/strong> boxes, foils, blankets, labels, zip bags for screws\/fittings.<\/li>\n<li><strong>Administrative updates (where required):<\/strong> confirm with your accountant what is needed for the new address (e.g. update in myAADE\/DOU and - for companies - actions at the General Register of Companies, as the case may be).<\/li>\n<\/ul>\n<div style=\"background:#F5F7FA;border:1px solid #E5E7EB;padding:16px;border-radius:12px;border-left:4px solid #003566;margin:18px 0;\">\n<p style=\"margin:0 0 8px 0;\"><strong>Greece: what to keep an eye on (coming soon)<\/strong><\/p>\n<ul style=\"margin:0; padding-left:18px;\">\n<li>Changes of domicile\/establishment are declared digitally in the <strong>myAADE<\/strong> (Registry &amp; Contact).<\/li>\n<li>If the change of seat requires registration\/actions in the <strong>GEMI<\/strong>, make sure there is the right coordination (accountant\/legal).<\/li>\n<li>For use <strong>lifting<\/strong> or parking space reservation, check if a permit\/licence is required from the relevant municipality.<\/li>\n<\/ul>\n<\/div>\n<h3>Last week<\/h3>\n<ul>\n<li><strong>Labeling by location:<\/strong> each box says department + new office\/room + priority.<\/li>\n<li><strong>Packing \u00abnon-critical\u00bb<\/strong> first (archives, warehouse, spare equipment).<\/li>\n<li><strong>Final backup<\/strong> and plan B (e.g. 4G\/5G fallback internet, extra multiplexes, patch cables).<\/li>\n<li><strong>Confirm access<\/strong> (keys, elevator, building hours, truck location).<\/li>\n<\/ul>\n<h3>Moving day<\/h3>\n<ul>\n<li><strong>2 checkpoints:<\/strong> one in charge of the old office and one in charge of the new office.<\/li>\n<li><strong>IT first:<\/strong> network equipment\/servers\/telephony are transferred and set up with priority.<\/li>\n<li><strong>Damage control<\/strong> and confirmation of receipt\/deposit by department.<\/li>\n<\/ul>\n<h3>1-5 days after<\/h3>\n<ul>\n<li><strong>Smoke test function:<\/strong> internet\/phones\/printers\/invoicing systems.<\/li>\n<li><strong>Customer &amp; supplier information<\/strong> (email signature, site, billing, shipping address).<\/li>\n<li><strong>Review:<\/strong> what went well, what to improve in the next move.<\/li>\n<\/ul>\n<h2>How Prime Transport helps with office moves<\/h2>\n<p>In a professional transport, the difference is in the coordination: proper protection, correct loading flow, time consistency and solutions for difficult access.<\/p>\n<ul>\n<li><a href=\"https:\/\/prime-metaforiki.gr\/en\/metacomiseis-thessaloniki\/\">Removals<\/a> for businesses and business premises, with clear planning.<\/li>\n<li><a href=\"https:\/\/prime-metaforiki.gr\/en\/anypsotica-michanimata\/\">Lifting machinery<\/a> for floors and narrow entrances.<\/li>\n<li><a href=\"https:\/\/prime-metaforiki.gr\/en\/synarmologisi-epiplon\/\">Furniture assembly<\/a> for safer transport and quicker set-up.<\/li>\n<li><a href=\"https:\/\/prime-metaforiki.gr\/en\/adeiasma-chorus\/\">Emptying of premises<\/a> to reduce the volume before moving.<\/li>\n<li><a href=\"https:\/\/prime-metaforiki.gr\/en\/micrometafores\/\">Microtransports<\/a> for staged transport or individual equipment.<\/li>\n<\/ul>\n<section class=\"prime-faq-accordion\" style=\"margin-top:22px;\">\n<style>\n    .prime-faq-accordion{background:#F5F7FA;border:1px solid #E5E7EB;border-radius:14px;padding:16px;}\n    .prime-faq-accordion h2{margin:0 0 12px 0;color:#001D3D;}\n    .prime-faq-accordion details{background:#FFFFFF;border:1px solid #E5E7EB;border-radius:12px;padding:10px 12px;margin:10px 0;}\n    .prime-faq-accordion summary{cursor:pointer;font-weight:700;color:#003566;outline:none;}\n    .prime-faq-accordion summary::-webkit-details-marker{color:#003566;}\n    .prime-faq-accordion .prime-faq-a{margin-top:10px;color:#000814;}\n    .prime-faq-accordion .prime-faq-a p{margin:0;}\n  <\/style>\n<h2>Frequently asked questions<\/h2>\n<details>\n<summary>How early do I need to start my office move schedule?;<\/summary>\n<div class=\"prime-faq-a\">\n<p>For medium-sized companies, an 8-12 week plan usually covers the organisational and technical cycle. If there's a renovation, city change or multiple workstations, start earlier.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary>What is the most critical point to reduce downtime?;<\/summary>\n<div class=\"prime-faq-a\">\n<p>IT prioritization: equipment inventory, proper tagging, final backup and clear \u00abset up first\u00bb order (internet\/telephony\/servers). This gets operations back up quickly after office move.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary>Need a forklift in an office move?;<\/summary>\n<div class=\"prime-faq-a\">\n<p>Not always, but it helps a lot when there are high floors, narrow stairs\/elevators or heavy furniture. Usually reduces time and risk of damage during transport.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary>How do I organise packaging and labels to get the new office up and running quickly?;<\/summary>\n<div class=\"prime-faq-a\">\n<p>Use department + new point tag (e.g. \u00abSales \/ Office 12\u00bb) and define \u00abcritical\u00bb boxes (IT, key documents) to be opened first. Keep small components (screws\/keys) in pouches on the corresponding furniture.<\/p>\n<\/div>\n<\/details>\n<details>\n<summary>Prime Transport undertakes office relocation in Thessaloniki;<\/summary>\n<div class=\"prime-faq-a\">\n<p>Yes. We undertake organized office moves with estimating, planning, equipment protection, and where necessary lifting or assembly, so that the transition is done safely and consistently on time.<\/p>\n<\/div>\n<\/details>\n<\/section>\n<section class=\"prime-sources\" style=\"margin-top:18px;background:#F5F7FA;border:1px solid #E5E7EB;border-radius:14px;padding:16px;\">\n<h2 style=\"margin:0 0 10px 0;color:#001D3D;\">Sources<\/h2>\n<ul style=\"margin:0; padding-left:18px;\">\n<li><a href=\"https:\/\/mitos.gov.gr\/index.php\/%CE%94%CE%94%3A%CE%9C%CE%B5%CF%84%CE%B1%CE%B2%CE%BF%CE%BB%CE%AE_%CE%B5%CF%80%CE%B9%CF%87%CE%B5%CE%B9%CF%81%CE%B7%CE%BC%CE%B1%CF%84%CE%B9%CE%BA%CE%AE%CF%82_%CE%B4%CF%81%CE%B1%CF%83%CF%84%CE%B7%CF%81%CE%B9%CF%8C%CF%84%CE%B7%CF%84%CE%B1%CF%82\" target=\"_blank\" rel=\"noopener\">mitos.gov.gr - Change in business activity (myAADE\/changes)<\/a><\/li>\n<li><a href=\"https:\/\/www.ebeth.gr\/faq\/\" target=\"_blank\" rel=\"noopener\">EVETH - FAQ (indicative for change of location\/items)<\/a><\/li>\n<li><a href=\"https:\/\/eugo.gov.gr\/el\/services\/802329\" target=\"_blank\" rel=\"noopener\">EUGO - Fees\/licences for the use of public spaces (for municipalities)<\/a><\/li>\n<\/ul>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>A guide to office relocation timeline for medium-sized businesses: 12-week steps, checklist, IT preparation, register updates and practical tips for a smooth transition.<\/p>","protected":false},"author":1,"featured_media":1891,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_gspb_post_css":"","footnotes":""},"categories":[15],"tags":[220,190,208,221,219,137],"class_list":["post-1714","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-praktikoi-odigoi","tag-it-metakomisi","tag-anypsotiko","tag-metakomisi-grafeiou","tag-metafora-exoplismou-grafeiou","tag-metegkatastasi-etaireias","tag-organosi-metakomisis"],"blocksy_meta":[],"_links":{"self":[{"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/posts\/1714","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/comments?post=1714"}],"version-history":[{"count":0,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/posts\/1714\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/media\/1891"}],"wp:attachment":[{"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/media?parent=1714"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/categories?post=1714"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/tags?post=1714"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}