{"id":1696,"date":"2026-05-20T08:18:35","date_gmt":"2026-05-20T05:18:35","guid":{"rendered":"https:\/\/prime-metaforiki.gr\/?p=1696"},"modified":"2026-06-05T17:51:30","modified_gmt":"2026-06-05T14:51:30","slug":"syskevasia-ekthesiakou-peripterou-asfalis-metaphor","status":"publish","type":"post","link":"https:\/\/prime-metaforiki.gr\/en\/syskevasia-ekthesiakou-peripterou-asfalis-metafora\/","title":{"rendered":"How to pack stands and exhibits for safe transport"},"content":{"rendered":"<p>\u0397 <strong>exhibition stand packaging<\/strong> is not just \u00abputting everything in boxes\u00bb. It is a process that protects the exhibition material, reduces assembly time and helps you to present yourself professionally at the exhibition venue (e.g. TIF\/HELEXPO, Metropolitan Expo). Below you will find a practical guide, with steps and material choices that fit the reality of Greek exhibition venues.<\/p>\n<section style=\"background:#F5F7FA;border:1px solid #E5E7EB;border-left:4px solid #FFC300;padding:16px;border-radius:10px;margin:18px 0;\">\n<p style=\"margin:0;\"><strong style=\"color:#001D3D;\">Quick summary:<\/strong> Take inventory, photograph\/number components, protect surfaces (especially prints\/plexiglass), pack by \u00abzones\u00bb (frame-panel-electrical-promotional material), palletize where necessary and organize delivery\/receipt based on the show's loading\/unloading schedules.<\/p>\n<\/section>\n<h2>What to organise before you start packing<\/h2>\n<p>Safe transport begins <em>Before<\/em> the winding. Ideally 5-10 days in advance:<\/p>\n<ul>\n<li><strong>Inventory<\/strong> (list of panels, frames, luminaires, screens, cables, bases, promotional material).<\/li>\n<li><strong>Photography<\/strong> of assembly (to be quickly reassembled in the venue).<\/li>\n<li><strong>Packaging Design<\/strong> by category (e.g. \u00abelectrical\u00bb in a separate box, \u00abcorners\/joints\u00bb in labelled bags).<\/li>\n<li><strong>Consultation with the organiser<\/strong> for entry\/exit times and unloading points.<\/li>\n<\/ul>\n<h2>Materials that make a difference in exhibition stand packaging<\/h2>\n<p>For most stands and exhibits, the following work best:<\/p>\n<ul>\n<li><strong>Double-wall cartons<\/strong> and reinforced corners for heavy\/sharp components.<\/li>\n<li><strong>Sheet with bubbles<\/strong> (bubble wrap) + foam\/foam for shock absorption.<\/li>\n<li><strong>stretch film<\/strong> for tying a parcel\/pallet and protection against dust\/moisture.<\/li>\n<li><strong>Paper or low-tack tape<\/strong> for sensitive surfaces (so that no adhesives are left on prints).<\/li>\n<li><strong>Mooring straps<\/strong> (ratchet straps) and protective corners for safe loading.<\/li>\n<li><strong>Pallets or flight cases<\/strong> when the material is expensive, sensitive or frequently reused.<\/li>\n<\/ul>\n<section style=\"background:#F5F7FA;border:1px solid #E5E7EB;border-left:4px solid #003566;padding:16px;border-radius:10px;margin:18px 0;\">\n<p style=\"margin:0;color:#000814;\"><strong style=\"color:#003566;\">Tip:<\/strong> If the stand travels frequently, invest in <strong>reusable boxes\/flight cases<\/strong>. They reduce damage, save time and help with return control (nothing \u00ableft behind\u00bb).<\/p>\n<\/section>\n<h2>Step-by-step: packaging and labelling without wasted time in set-up<\/h2>\n<ol>\n<li><strong>Disassembly in order<\/strong>: we solve in \u00abmodules\u00bb (e.g. frame, panels, lighting).<\/li>\n<li><strong>Part numbering<\/strong>: write a code (e.g. A1, A2) on a small label and note it in the inventory list.<\/li>\n<li><strong>Surface protection<\/strong>: prints, plexiglass, painted surfaces are first wrapped with paper\/foam and then with bubble wrap.<\/li>\n<li><strong>Homogeneous boxes<\/strong>: each box has \u00abone issue\u00bb (e.g. only electrical\/connections), so that the workshop can immediately find what is needed in the setup.<\/li>\n<li><strong>Clear marking<\/strong>: \u00abFLEXIBLE\u00bb, \u00abPASS\u00bb, \u00abDON'T SHARE\u00bb where appropriate, but also <em>where it belongs<\/em> (e.g. \u00abPavilion - Panel Right\u00bb).<\/li>\n<\/ol>\n<h2>How to load the exhibition material correctly (without damage to the road)<\/h2>\n<p>In the transport of exhibition stands, damage usually results from <strong>vibration<\/strong>, <strong>poor mooring<\/strong> and <strong>incorrect stacking<\/strong>. For this:<\/p>\n<ul>\n<li>Wherever possible, <strong>wrestle<\/strong> and tie with stretch film + straps.<\/li>\n<li>Put them <strong>heavy low<\/strong> and sensitive to pressure\/distortion-free positions.<\/li>\n<li>Keep \u00abgaps\u00bb with foam\/paper to keep the load from playing.<\/li>\n<li>If there are large\/voluminous items, consider <a href=\"https:\/\/prime-metaforiki.gr\/en\/anypsotica-michanimata\/\" target=\"_blank\" rel=\"noopener\">lifting equipment<\/a> for faster and safer loading.<\/li>\n<\/ul>\n<h2>Delivery in exhibition halls in Greece: what to look out for<\/h2>\n<p>Greek venues often have specific hours and loading zones. So as not to get stuck at the last minute:<\/p>\n<ul>\n<li>Close <strong>delivery\/receipt slot<\/strong> if required by the organiser.<\/li>\n<li>You have <strong>ready load list<\/strong> and a contact person in the area.<\/li>\n<li>Forecast <strong>time to check<\/strong> boxes before the set-up begins.<\/li>\n<li>For smaller loads, solutions such as <a href=\"https:\/\/prime-metaforiki.gr\/en\/fortotaxi\/\" target=\"_blank\" rel=\"noopener\">cargo taxi<\/a> \u03ae <a href=\"https:\/\/prime-metaforiki.gr\/en\/micrometafores\/\" target=\"_blank\" rel=\"noopener\">microtransports<\/a> can serve economically and quickly.<\/li>\n<\/ul>\n<h2>Checklist before the stand leaves the warehouse<\/h2>\n<section style=\"background:#F5F7FA;border:1px solid #E5E7EB;border-left:4px solid #FFC300;padding:16px;border-radius:10px;margin:18px 0;\">\n<ul style=\"margin:0;padding-left:18px;\">\n<li>Inventory complete + assembly photos.<\/li>\n<li>Part numbering and clear labels per box.<\/li>\n<li>Fragile protected (prints, glass, plexiglass, screens).<\/li>\n<li>Screws\/connectors in bags with a label.<\/li>\n<li>Palletisation\/connection where required.<\/li>\n<li>Contact details and delivery schedule at the venue.<\/li>\n<\/ul>\n<\/section>\n<h2>When it is worth having a professional crew take care of it<\/h2>\n<p>If the exhibition material is of high value, if the stand is large\/complex or if you have tight deadlines, outsourcing reduces risk and time. Prime Transport can assist with safe transportation, proper tie-downs and organising deliveries. For an estimate based on the volume and specifics of the booth, see <a href=\"https:\/\/prime-metaforiki.gr\/en\/epicoinonia\/\" target=\"_blank\" rel=\"noopener\">contact<\/a>.<\/p>\n<section class=\"prime-faq-accordion\" style=\"margin:28px 0 10px;\">\n<h2>Frequently asked questions<\/h2>\n<details style=\"background:#F5F7FA;border:1px solid #E5E7EB;border-radius:10px;margin:12px 0;overflow:hidden;\">\n<summary style=\"cursor:pointer;padding:14px 16px;background:#003566;color:#FFFFFF;font-weight:700;\">What materials do I need for exhibition stand packaging?;<\/summary>\n<div style=\"padding:14px 16px;color:#000814;\">\n<p style=\"margin:0;\">Typically you will need double-wall cartons, bubble wrap, foam protectors, stretch film, marking labels and tie-down straps. For frequent moves or sensitive materials, flight cases are a very safe choice.<\/p>\n<\/p><\/div>\n<\/details>\n<details style=\"background:#F5F7FA;border:1px solid #E5E7EB;border-radius:10px;margin:12px 0;overflow:hidden;\">\n<summary style=\"cursor:pointer;padding:14px 16px;background:#003566;color:#FFFFFF;font-weight:700;\">How do I protect prints and plexiglass without leaving marks?;<\/summary>\n<div style=\"padding:14px 16px;color:#000814;\">\n<p style=\"margin:0;\">First put an \u00abintermediate\u00bb layer (paper\/foam) and then bubble wrap. Avoid strong tapes directly on surfaces. Ideally, transport the panels upright and tightly tied to prevent warping.<\/p>\n<\/p><\/div>\n<\/details>\n<details style=\"background:#F5F7FA;border:1px solid #E5E7EB;border-radius:10px;margin:12px 0;overflow:hidden;\">\n<summary style=\"cursor:pointer;padding:14px 16px;background:#003566;color:#FFFFFF;font-weight:700;\">Pallet or flight case; which is better?;<\/summary>\n<div style=\"padding:14px 16px;color:#000814;\">\n<p style=\"margin:0;\">The pallet is economical and practical when the load is stable and can be tied down properly. The flight case offers greater protection against vibration and is ideal for expensive\/sensitive exhibition equipment that travels frequently.<\/p>\n<\/p><\/div>\n<\/details>\n<details style=\"background:#F5F7FA;border:1px solid #E5E7EB;border-radius:10px;margin:12px 0;overflow:hidden;\">\n<summary style=\"cursor:pointer;padding:14px 16px;background:#003566;color:#FFFFFF;font-weight:700;\">What should I have ready for delivery to the TIF or Metropolitan Expo?;<\/summary>\n<div style=\"padding:14px 16px;color:#000814;\">\n<p style=\"margin:0;\">Know the hours and loading points, have a load list and contact person, and allow time for checking boxes before setting up. Clear marking per box significantly reduces delays.<\/p>\n<\/p><\/div>\n<\/details>\n<details style=\"background:#F5F7FA;border:1px solid #E5E7EB;border-radius:10px;margin:12px 0;overflow:hidden;\">\n<summary style=\"cursor:pointer;padding:14px 16px;background:#003566;color:#FFFFFF;font-weight:700;\">When is it worthwhile for Prime to undertake the transport for an exhibition?;<\/summary>\n<div style=\"padding:14px 16px;color:#000814;\">\n<p style=\"margin:0;\">When the stand is large\/complex, when there are sensitive or expensive items, or when the set-up schedule is strict. This reduces the risk of damage and saves time in setup and dismantling.<\/p>\n<\/p><\/div>\n<\/details>\n<\/section>\n<section style=\"background:#F5F7FA;border:1px solid #E5E7EB;border-left:4px solid #001D3D;padding:16px;border-radius:10px;margin:18px 0 0;\">\n<h2 style=\"margin-top:0;\">Sources<\/h2>\n<ul style=\"margin:0;padding-left:18px;\">\n<li><a href=\"https:\/\/helexpo.gr\/wp-content\/uploads\/2024\/10\/kanonismos_leitoyrgias.pdf\" target=\"_blank\" rel=\"noopener\">TIF-HELEXPO - Operating Regulations (PDF)<\/a><\/li>\n<li><a href=\"https:\/\/osha.europa.eu\/sites\/default\/files\/E-fact_14_-_Hazards_and_risks_associated_with_manual_handling_in_the_workplace.pdf\" target=\"_blank\" rel=\"noopener\">EU-OSHA - Guidance on manual handling of loads<\/a><\/li>\n<\/ul>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Proper exhibition stand packaging is critical to ensure that stands, exhibits and equipment arrive intact at the exhibition site. See materials, steps, checklist and practical tips for safe transportation in Greece.<\/p>","protected":false},"author":1,"featured_media":1889,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_gspb_post_css":"","footnotes":""},"categories":[64],"tags":[188,187,192,253,252,254,251],"class_list":["post-1696","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-syskevasia","tag-metropolitan-expo","tag-deth","tag-ekthesiaka-periptera","tag-ekthesiako-yliko","tag-metafora-ekthesiakou-peripterou","tag-paletopoiisi","tag-syskevasia-ekthesiakou-peripterou"],"blocksy_meta":[],"_links":{"self":[{"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/posts\/1696","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/comments?post=1696"}],"version-history":[{"count":0,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/posts\/1696\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/media\/1889"}],"wp:attachment":[{"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/media?parent=1696"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/categories?post=1696"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/prime-metaforiki.gr\/en\/wp-json\/wp\/v2\/tags?post=1696"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}