At Prime Conveyance, your new beginning is our priority. With over 20 years of experience, we offer complete moving services in Thessaloniki, combining safety, consistency and the most competitive prices in the market.
The cost of transporting the exhibition stand in Greece is not a fixed number: it is shaped by volume/weight, distance, access, packaging and timing of the exhibition. Below you will see what influences the price and how to request a quote with clear criteria.
Contents
What the cost usually includes
In an organised transport of exhibition equipment, the costs are usually covered:
- Collection/loading (often with access and time control).
- Packaging & protection (boxes, corners, stretch, special cases).
- Transportation with a suitable vehicle (truck/lorry).
- Download and positioned where the site regulations allow.
- Additional work (lifting, small disassembly, temporary storage).
Factors affecting the price
1) Volume, weight and loading method
Pallets, wooden crates and flight cases have different handling requirements. The more «compact» and properly palletized the shipment is, the less time (and therefore cost) is required for unloading.
2) Distance and route (intra-urban or inter-regional)
One scenario is a transfer within Thessaloniki and another is a transfer Thessaloniki-Athens (or to/from other cities). Distance affects fuel, time and manpower.
3) Access, hours and rules of the exhibition space
Large exhibition spaces (e.g. TIF-HELEXPO in Thessaloniki or Metropolitan Expo in Attica) operate with specific entrance/exit windows and vehicle traffic rules. If waiting or loading in a «difficult» zone is required, costs can go up.
4) Hoist, crane or special equipment
When there is a large volume, difficult access or a floor without a suitable elevator, a lifting machine may be necessary. It adds cost, but often reduces risk and time.
5) Packaging and protection of sensitive materials
Lighting, displays/AVs, glass displays and prints need different protection than a simple pavilion frame. Proper packaging is costly, but reduces losses and delays.
6) Timing: set-up/break-down and emergencies
The days before the opening of an exhibition have «busy» schedules. The later you book transport, the more likely you are to need intensive organisation (and higher costs).
7) Temporary storage and second route
If the space does not allow for timely delivery or you need to pick up/deliver in two places (e.g. warehouse → showroom), the organisation includes additional steps.
8) Permits/stopping arrangements for loading/unloading (where required)
In city centres or on restricted roads, a temporary roadway/space occupation permit may be required for loading/unloading. It is advisable to check well in advance so that time is not «wasted» on the critical day.
Checklist for a proper offer (no surprises)
Send this data and you will get much more accurate pricing:
- Dimensions/weight (or number of pallets/boxes).
- Sensitive objects (AV, glass, prints) and what needs special protection.
- Exact address of receipt/delivery + floor/elevator/entrance side.
- Loading and unloading times permitted by the exhibition site.
- If you need cargo taxi, larger truck or combination of routes.
- If required lifting or additional persons for handling/erection.
Practical ways to reduce costs without taking risks
- Gather equipment in as few units (pallets/boxes) as possible for faster loading and unloading.
- Book early transportation and arrival time, especially for large events.
- Sign up clearly each box (kiosk zone, opening priority).
- Select the right service per case: for small volumes, see the microtransports.
- Provide for vehicle access/stopping (permits, parking space) to avoid delays.
Do you want an estimate for your own report?;
Prime Transport can organise the transportation of exhibition equipment based on timing, access and the correct loading/unloading sequence. See also the service Movers for integrated solutions.
Frequently asked questions
How much is the cost of transporting an exhibition stand in Greece?;
It depends on volume/weight, distance, access, packaging and any need for lifting or extra handling. Best practice is to request a quote with specific details (dimensions, pallets, floor, showroom hours).
What do I need to give a moving company for accurate pricing?;
List of boxes/pallets, dimensions/weight, sensitive items, pick-up/delivery addresses, floor/elevator, loading/unloading hours and if a forklift or extra people are required.
Do you need a permit for loading and unloading on main roads?;
In many cases, permission to temporarily occupy a road/space or consultation with relevant authorities may be required, especially where access is limited. Check the City and site requirements well in advance.
When should I book a transfer for an exhibition?;
Ideally 2-4 weeks in advance, and earlier for large events (TIF/Metropolitan Expo), in order to «lock in» arrival time, vehicle, packing materials and access.
Can Prime Transport Company undertake the transport of exhibition equipment?;
Yes. We can organise the transport with a focus on safety, timing of the exhibition and the correct loading/unloading sequence, so that the set-up can be done quickly and without any unforeseen incidents.
